What should be done with master files containing project documentation?

Storing master files containing project documentation separately from other documentation is essential for several reasons. First, it helps maintain organization and ensures that critical documents are readily accessible when needed without the risk of being lost or misplaced among less important files. Master files often contain fundamental components of a project, including contracts, plans, specifications, and important communications, which serve as the reference point for project execution, decision-making, and dispute resolution.

Additionally, having a dedicated storage arrangement for these master files enhances security and compliance with regulatory requirements, as sensitive information can be better protected. This separation also supports efficient retrieval processes, making it easier for project managers and teams to find and refer to significant documents without the clutter of unrelated project files.

In contrast, sharing master files publicly poses risks of information leakage, while limiting access to only the Construction Manager can hinder the ability of the broader project team to collaborate effectively. Destroying these documents after project completion can lead to a loss of essential data that may be required for future reference, audits, or legal matters. Thus, the practice of storing master files separately is not only practical but also supports best practices in project management and documentation.